Options - Document Naming (SC)
This tab provides options for adjusting the document names to the scanning scenario.
On the left-hand side, you’ll see a list of all options available for document naming depending on the current settings. On the right-hand side, you’ll see a list of options that have been chosen and defined by you for the current scanning profile.
Opened Document Naming-tab |
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Depending on your scanning scenario as well as some other settings, you may choose from the following options.
Option name | Type | Description | Possible Values |
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Text | Textbox | By adding Text-fields to the naming options, you’re able to add texts to the file names generated by KGS Scan. e.g.: ScannedDocument_ Please note: These texts are static and do not change. | Strings |
Index Value | Combobox | By adding Index Value-fields, you’re able to use defined index fields as file names (if you’ve defined index fields within the Indexing-tab). e.g.:
Please note: This option is only available when index fields are defined within the Indexing-tab. | All index fields defined in the Indexing-tab |
Export Index | Combobox | This option will add consecutive numbering to the file name(s) generated by KGS Scan. You may choose from three different options:
| {0:D3} {0:D4} {0:D5} |
Unique ID | Tag | By adding a Unique ID to the naming options, KGS Scan will generate a GUID (Globally Unique Identifier) for every generated document. e.g.: f9168c5e-ceb2-4faa-b6bf-329bf39fa1e4 Please note: This GUID follows the structure of DotNet-GUIDs. |
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Please note: By adding the same option multiple times and configuring its own configuration (like choosing from different defined index values), you’re able to define the name of the document according to your needs.
Prevent Document Merging
Option name | Type | Description | Possible Values |
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Regular Expression | Textfield | A regular expression for document naming rule that prevents merging of documents. The first capture group has to match for preventing rules. | <empty> <valid regular expression> |
Validator Test 1 | Textfield | For validating the regular expression. Both fields should be filled for testing. red: prevent merging of documents green: merge of documents allowed | <any> |
Validator Test 2 | Textfield | For validating the regular expression. Both fields should be filled for testing. red: prevent merging of documents green: merge of documents allowed | <any> |
Merging of documents can be done in the Thumbnail View by drag and drop pages from one document into another.
Depending on the document name or the value of an existing indexfield of the type “Import Filename”, it is possible to configure a regular expression to prevent merging of two documents that match the first capture group of the regular expression.
The default value of the field “regular expression” is empty. In that case, merge of documents is allowed without restriction.
An example would be:
Regular Expression:^[^_]+_[^_]+_([^\.]+)\.pdf$
With two or more documents with this name scheme:
abc_123456789_111.pdfabc_123456789A_111.pdf
Result: those documents can be merged as the expression's first capture group hits both names.
Example of preventing merging:
abc_123456789_111.pdfabc_123456789A_112.pdf
Documents can't be merged as 111 and 112 do not match the first capture group in the regular expression.
Example mixed:
abc_123456789_111.pdfabc_123456789A_112.pdf
abc_123456789B_111.pdf
The documents ending with 111 can be merged. But no page can be moved to the document ending with 112.