Options - Export (SC)
- Stefan Franz
- Matthias Rieck
- Benjamin Schröder
Within the Export-tab you may choose from a wide variety of available exporters depending on your needs and requirements.
Most exporters are being shipped with additional options, which allows you to define the export even further and customize it to your needs.
Exporter: User Selection
The exporter User Selection allows your users to save scanned documents to any directory they have access to. The documents might be saved as .tiff-files or .pdf-files
Exporter: Batch Export
This exporter allows you to define the format of the exported documents, the path where these documents will be saved to, as well as the compression.
Suboption name | Type | Description | Possible Values |
|---|---|---|---|
Export Format | List | You may choose one of the following entries from the list, which will define the output format, the scanned documents will be saved as. |
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Export Path | Textbox | Within this textbox you may define the path, KGS ScanClient will exports the documents to. You may open the directory-selector by pressing the …-button on the right-hand side. Please note: In order to work properly, the user who’s scanning the documents has to has access to that path. | Every path leading to an directory |
Compression | List | Depending on your export-format you’ll get a list of different compression methods and algorithms which can reduce the amount of space required by the exported documents. Please note: Depending on the import format of the documents (black and white, grayscale, color) as well as the documents itself, each compression algorithm might have it’s advantages or disadvantages. | Multi Page PDF and Multi Page PDF/A:
Multi Page Tiff and Multi Page Tif:
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Folder Browser | Checkbox | Enabling the Folder Browser-option allows your users to select a folder of their choice. | Checked Unchecked |
Searchable PDFs | Checkbox | When enabling the option Searchable PDFs KGS ScanClient will start an OCR process and scan the documents for characters recognized by the OCR engine.
| Checked Unchecked |
Languages | Combobox | By default KGS ScanClient supports the following three languages for OCR:
In case you require additional language you might add additional Tesseract-Language-Packs to the installation folder. ( C:\ProgramData\KGS Scan\OCRData). You can combine multiple language packs by adding a +-sign between each name. Please note: OCR is a resource and time consuming job which might increase the amount of time KGS ScanClient needs in order to process the documents, depending on the number of languages you do OCR scans for. | English French German English+French+German English+French English+German French+German |
Exporter SCP Export
This exporter allows to export to a scp server
Suboption name | Type | Description | Possible Values |
|---|---|---|---|
Host | Text | Host of the SCP Server | Hostname or IP-Addres |
Port | Number | Portnumber of the SCP Server (default 22) | allowed port |
User | Text | Username to login in SCP Server |
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Password | Text | Password for the SCP Server user |
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Exportfolder | Text | Folder to export files to. | valid Linux/Unix path |
Exporter: SAP Export (OLE)
When using the SAP Export OLE, KGS ScanClient will use the integrated OLE bridge in order to connect to the SAP system (which has to be configured) and perform the export.
There are two different scenarios:
KGS Scan is called directly from within SAP and the profile will be named according to the scheme <ContentRepository>_<FileFormat>. After a valid call from SAP with the corresponding content repository, KGS ScanClient will store the documents in SAP or via the specified content server.
KGS Scan is already opened and the scanning will take place based on any desired profile (for which SAP has been set as the export type) and scanning is commenced via SAP.
Depending on the format you choose for the export you might have additional options.
Suboption anme | Type | Description | Possible values |
|---|---|---|---|
Export Format | List | You may choose one of the following entries from the list, which will define the output format, the scanned documents will be saved as. |
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Searchable PDFs | Checkbox | When enabling the option Searchable PDFs KGS ScanClient will start an OCR process and scan the documents for characters recognized by the OCR engine.
| Checked Unchecked |
Languages | Combobox | By default KGS ScanClient supports the following three languages for OCR:
In case you require additional language you might add additional Tesseract-Language-Packs to the installation folder. ( C:\ProgramData\KGS Scan\OCRData). You can combine multiple language packs by adding a +-sign between each name. | English French German English+French+German English+French English+German French+German |
Exporter: KGS Scanserver
The exporter KGS Scanserver will export the documents to the defined Scanserver within the General Options. This comes in handy in scenarios in which you want to store documents externally on a server or do OCR and wish not to put the load to the hardware resources on a client.
Suboption name | Type | Description | Possible values |
|---|---|---|---|
Export Format | List | You may choose one of the following entries from the list, which will define the output format, the scanned documents will be saved as. |
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Export Queue | List | You may choose from the list of the defined queues that exists on KGS Scanserver. | Every defined queue on KGS Scanserver |
Batch Separation after | Number | In case you wish to separate batches after n documents, you may define the number of documents after which the export is interpretated as a new batch. | All numbers >= 0 |
Compression | List | Depending on your export-format you’ll get a list of different compression methods and algorithms which can reduce the amount of space required by the exported documents. | Multi Page PDF and Multi Page PDF/A:
Multi Page Tiff and Multi Page Tif:
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Searchable PDFs | Checkbox | When enabling the option Searchable PDFs KGS ScanClient will start an OCR process and scan the documents for characters recognized by the OCR engine.
| Checked Unchecked |
Languages | Combobox | By default KGS ScanClient supports the following three languages for OCR:
In case you require additional language you might add additional Tesseract-Language-Packs to the installation folder. ( C:\ProgramData\KGS Scan\OCRData). You can combine multiple language packs by adding a +-sign between each name. | English French German English+French+German English+French English+German French+German |
Exporter: ContentServer Exporter / SAP Linking
This exporter type allows you to directly save scanned documents to an archive via the SAP Content Server http interfaces. This means, that every archive system certified for SAP ArchiveLink 4.5 or higher can be used as a target system.
After placing a document successfully in an archive, KGS Scan will automatically link the corresponding index fields in the SAP system according to the configuration.
Subconfiguration: HTTP ContentServer - Tab: Connection
Within this tab you may define the connection to the destination contentserver.
Option name | Type | Description | Possible Values |
|---|---|---|---|
ContentServer Address | Textbox | Here you may enter the http-connection-string to the desitnation contentserver | http://123.123.123.124:8080/KGSAdmin-CS/contentserver http://localserver.com/sapcs |
Test Connection | Button | This button allows you to test the connection parameters you entered. |
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*contRep | Textbox | Here you may enter the content repository KGS ScanClient will export the documents to. | FI, AB, AS, HR, … |
*compId | Textbox | Here you may define the component id, the name of the component that will be stored within the archiving system. | data, scanned_document, document, … |
Enable Security | Checkbox | When enabling security, KGS ScanClient will activate the security level for ArchiveLink communication. You have to configure additional parameters for this option within the security tab. | Checked Unchecked |
*pVersion | Textbox | Within this field you may define the protocol version for ArchiveLink communication | 0047, 0046, … |
Subconfiguration: HTTP ContentServer - Tab: Security
Within this tab you might import certificates, enable imported certificates and send certificates to the contentserver in order to use ArchiveLink security for communication.
Subconfiguration: HTTP ContentServer - Tab: Note
Within this Tab, it is possible to create and export a note-component. The components content can be configured with a template.
Operation name | Type | Description | Possible Values |
|---|---|---|---|
Note Template | Textbox | Allows to enter a text that represents the content of the note-component. Following variables are subsituted:
| “This is a note component from user {user name} and was sent from workstation {hostname} at {date} : {time}” |
Subconfiguration: SAP Configuration - Tab: Connection
Within the Connection-tab you may provide the information required by KGS ScanClient in order to connect to your SAP system.
In case you’re using an SAP application server you may provide the following parameters.
Suboption name | Type | Description | Possible values |
|---|---|---|---|
Destination Name * | Textbox | Defines the name or alias of the target. You may freely define this parameter, but you may not leave it blank. E.g.: Callisto |
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App Server Host / IP * | Textbox | The address of the application server - either an IP-address or a hostname. E.g.:
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System Number * | Textbox | The SAP system number of the system you wish to connect to. E.g.: 00 |
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System ID | Textbox | The unique identifier of the SAP system (SAP SID) E.g.: E67 |
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SAP User * | Textbox | The user name used for logging in to the SAP system. E.g.: JANEDOE |
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SAP User Password * | Textbox | The password associated with the SAP user for logging in to the SAP system. E.g.: MyPassword123 |
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SAP Client * | Textbox | The SAP client number to be used for logging in to the SAP system. E.g.: 800 |
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Enable SNC | Checkbox | When this checkbox is being enabled SNC will be used. | Checked Unchecked |
SNC Name | Textbox | In case SNC is being used, you may define here the SNC partner name of the SAP system. E.g.: p:CN=ACX, O=KGS-Software, C=US |
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SNC SSO | Checkbox | When this checkbox is being enabled SNC SSO will be used. | Checked Unchecked |
SNC Library | List | When enabling SNC you might choose the type of cryptographic library here. |
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Protection Level | List | Here you may choose the level of protection. |
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Path to X509 Cert | Textbox | You may provide the path to the x509-certificate file here. |
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SAP Language | Textbox | Here you may provide the langugage used within the SAP system. |
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Trace Log Level | List | You may choose from the provided list the level of trace logging that shall be done during the communication processes with SAP. |
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In case you’re using an SAP message server you may provide the following parameters.
Suboption name | Type | Description | Possible values |
|---|---|---|---|
System ID / R3 Name | Textbox | The name or alias name of the target computer. You may freely assign this parameter, but you may not leave it blank. E.g.: Callisto-Message-Server |
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Message Server Host | Textbox | The address of the message server - either an IP-address or a hostname. |
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Msg Server Service | Textbox | In case a specific message server service is used you may define it here. |
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Logon Group | Textbox | In case a logon group is being used, please define it heer. |
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System ID | textbox | The unique identifier of the SAP system (SAP SID) E.g.: E67 |
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SAP User | Textbox | The username is being used in order to login into the SAP system. E.g.: JANEDOE |
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SAP User Password | Textbox | The password, which is being associated with the SAP user used for logging into the SAP system. E.g.: MyPassword123 |
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SAP Client | Textbox | The SAP client number to be used for logging in to the SAP system. E.g.: 800 |
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Use SNC SSO | Checkbox | When this checkbox is being enabled SNC will be used. | Checked Unchecked |
SNC Partnername | Textbox | Here you may provide the name of the SNC partner. |
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SAP SNC SSO | Checkbox | When this checkbox is being enabled SNC SSO will be used. | Checked Unchecked |
SNC Bibliothek | List | When enabling SNC you might choose the type of cryptographic library here. |
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SAP Language | Textbox | Here you may provide the langugage used within the SAP system. |
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Subconfiguration: SAP Configuration - Tab: Module Function
Within this tab you may define the SAP function module, that will
Subconfiguration: SAP Configuration - Tab: Module Parameter
Subconfiguration: SAP Configuration - Tab: Common Settins
Exporter: Mail Exporter
Suboption name | Type | Description | Possible values |
|---|---|---|---|
Export Format | List | You may choose one of the following entries from the list, which will define the output format, the scanned documents will be saved as. |
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Mail From | Textbox | Here you may enter the SMTP mail address, which will be used to login to the SMTP server and send mails from. | Any existing mail address on your SMTP server. |
From Alias | Textbox | Within the From Alias field you may define an Alias used for the mail that will be sent. | E.g.: scanstation42@localserver.com |
Sender Password | Textbox | In order to login to the SMTP server you may have to provide the password associated with the account you entered at the Mail From field. |
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SMTP Host | Textbox | In the field SMTP Host you have to enter the address of the SMTP host, which will be used for the communication. |
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Port | Textbox | Here you may enter the port which is being used during the communication process with the SMTP host. |
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Use SSL | Checkbox | You may check this box in order to enable SSL for communications. |
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E-Mail Text (optional) | Textbox | In case your scenario requires it, you may enter a text to the |
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Searchable PDFs | Checkbox | When enabling the option Searchable PDFs KGS ScanClient will start an OCR process and scan the documents for characters recognized by the OCR engine.
| Checked Unchecked |
Languages | Combobox | By default KGS ScanClient supports the following three languages for OCR:
In case you require additional language you might add additional Tesseract-Language-Packs to the installation folder. ( C:\ProgramData\KGS Scan\OCRData). You can combine multiple language packs by adding a +-sign between each name. | English French German English+French+German English+French English+German French+German |
Exporter: SAP Export (OLE) - ScanServer Exporter
The SAP Export (OLE) - Scan Server Exporter is a combination of the SAP Export (OLE) and the ScanServer Exporter.
You may call the KGS ScanClient from within SAP, but instead of archivnig the document directly, you may send it to the scanserver for further processing ( like OCR on the server side).
Option name | Type | Description | Possible values |
|---|---|---|---|
Export Format | List | You may choose one of the following entries from the list, which will define the output format, the scanned documents will be saved as. |
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Export Queue | List | You may choose from the list of the defined queues that exists on KGS Scanserver. | Every defined queue on KGS Scanserver |
Batch Separation after | Number | In case you wish to separate batches after n documents, you may define the number of documents after which the export is interpretated as a new batch. | All numbers >= 0 |
Compression | List | Depending on your export-format you’ll get a list of different compression methods and algorithms which can reduce the amount of space required by the exported documents. | Multi Page PDF and Multi Page PDF/A:
Multi Page Tiff and Multi Page Tif:
|
Searchable PDFs | Checkbox | When enabling the option Searchable PDFs KGS ScanClient will start an OCR process and scan the documents for characters recognized by the OCR engine.
| Checked Unchecked |
Languages | Combobox | By default KGS ScanClient supports the following three languages for OCR:
In case you require additional language you might add additional Tesseract-Language-Packs to the installation folder. ( C:\ProgramData\KGS Scan\OCRData). You can combine multiple language packs by adding a +-sign between each name. | English French German English+French+German English+French English+German French+German |