Table of Content

Introduction

KGS H5 Viewer is a web-based application for viewing PDF, TIF and JPEG documents in an internet browser. The viewer, which can be customized by the SAP Basis administrator, is called directly from SAP.
KGS Viewer allows users to add annotations by means of an overlay function.

H5 Viewer allows you to:

• add sticky notes to a document

• draw geometric figures (rectangles, circles, lines)

• hightlight areas in the document similar to a text marker

• draw stamps on the document (i.e.: a stamp which tells other users that the document has been classified)

• add text notes to the opened document

• drawing redactions to areas of the document

In addition to the already named, KGS Viewer provides various other functions.

Open

Menu

Document Function Bar

Sidebar

Display / Hide annotation bar

You may display or hide the annotation bar by clicking the “Edit Annotations”-icon.

The annotation sub bar will be explained in detail in another section of this manual.

Menu for hiding or displaying the annotation sub bar

Menu for hiding or displaying the annotation sub bar
Open

Searching within the document

Navigation

You may navigate within a document that contains multiple pages by using the keys or by entering the page number you wish to jump to.

Zoom level

Document Notes

Printing the Document

Clicking on the “Print”-icon will open the print dialogue which let’s you choose whether you wish to include “Document Notes” and “Annotations”.

In the opened print dialogue you may choose whether the print shall also include annotations, by checking the annotations-checkbox and or also include the document notes by checking the document-note-checkbox.

You may print a document to any printer available to your local operating system.

When clicking the “Print”-button a second browser tab (i.e.: with Acrobat Reader) will be opened which allows you to decide to which printer the document shall be send or whether you wish to forward it via e-mail.

Once you started the printing process H5 Viewer will transfer the document as well as (depending on the options you chose) all the annotations and document notes to the server page by page. This transferring process might take some time depending on the server connection and the number of pages. The progress will be indicated by a progress bar.

Downloading Documents

By clicking the download-icon you may download a copy of the document in PDF format, which may neither contain annotations nor document notes. The downloaded file will always be in PDF format regardless of the original file type.

Saving Annotations

In case you’ve unsaved annotations H5 Viewer will display a floppy-disk-icon which let’s you save the changes you made.

The system will confirm a successful save by issuing a corresponding message. In case you receive an error message instead, please consult your server administrator about this issue.

Tools

The “Tools”-button provides access to additional options.

Go to First Page / Go to Last Page

Jump from any position in the document to the first or last page of the document.

Rotate Clockwise / Rotate Counterclockwise

Rotates every page of the document clockwise respectively counterclockwise.

Annotation Selection Tool / Hand Tool

The “Annotation Selection Tool” allows you to select annotations that have been placed in the document.

The “Hand Tool” allows you to ‘grap’ the document page and move freely within the document. This allows you to navigate within a document (or page) without using the scroll bars.

Vertical Scrolling, Horizontal Scrolling and Wrapped Scrolling

You may choose how H5 Viewer will arrange the pages of the document by choosing either “Vertical Scrolling”, “Horizontal Scrolling” or “Wrapped Scrolling”.

“Vertical Scrolling” will arrange each page of the document in a vertical list so that the second page will displayed below the first and so on.

“Horizontal Scrolling” will arrange each page next to each other in a horizontal list so that the second page is being displayed right to the first.

“Wrapped Scrolling” will arrange the pages in a way to present you the highest number of pages using the existing space. H5 Viewer will start by rendering the second page right to the first and when no space is left start rendering the next page below the first.

No Spreads, Odd Spreads, Even Spreads

By choosing one of the options “No Spreads”, “Odd Spreads” or “Even Spreads” you may define how H5 Viewer will join the pages of the document.

Annotation Bar

The annotation bar is located below the document function bar and above the displayed document. You may use it in order to select from a variety of different annotation types. Depending on the configuration of your server administrator, some of the annotations might not be available because they have been deactivated.

Sticky Notes

You may use the sticky notes annotation in order to add a text-based note to a document or a single page of the document.

The annotation will be shown as a yellow post-it.

By double-clicking on it, you may open the display / edit mode.

Your changes and the text you entered will be locally saved until you hit the “Save annotations”-button.

When selecting an existing Sticky Note the annotation bar wil display additional type-specific options.

Text Note

Text notes allow you to directly add text-based comment to the document. In the type-specific options area you may change the font size as well as the font color to your liking. In order to add a text note simply click the “Text Note”-icon and click on area in the document you wish to add a text note onto.

When selecting an existing text note you may choose from a variety of type specific options.

Freehand Line

This freehand drawing tool allows you to write freehand characters or to make a drawing. You may change the color of the freehand drawing as well as the size of the stencil by increasing or reducing the size via the slider.

Like other annotations freehand line annotation offers you type specific options when selecting an existing freehand line annotation.

Rectangle annotations

The rectangle tool is ideal for highlighting specific document sections. When drawing a new rectangle you may change the color of the frame as well as setting a filling color and increase or decrease the line stroke size to your liking.

When clicking on an existing rectangle annotation you may use the following type specific options.

Marking

Markings are well suited to highlighting an area, for instance a section of text. You can therefore think of it as the digital equivalent of a text marker. You may change the color of the marking in the type specific section.

When clicking on an existing marking annotation you may choose from the following type specific options.

Redaction annotation

You may use the redaction annotation in order to blacken out sections. Redaction annotation work like a ‘Tipp-Ex’ pen allowing you to remove or whiten invoice amounts before printing / forwarding the document. In case you may require a different color instead of white you may change the color of the redaction annoation in the type specific section.

When selecting a redaction annotation you may use the following options in the type specific options section.

Circle annotations

The circle is ideal for pointing out specific words or sentences. When drawing a new circle annotation you may change the color of the frame as well as setting a filling color and increase or decrease the line stroke size to your liking.

When clicking on an existing circle annotation you may use the following type specific options.

Line annotation

The line annotation allows you to draw lines of any length within a document. In the type specific section you may change the color of the line drawn as well as increase and decrease the stroke size with the slider.

When clicking on an existing line annotation you may choose from the following type specific options.

Stamp annotation

Your server administrator may define a folder containing files available to you as stamps.

When selecting an existing stamp annotation you may choose from the following type specific options.

Useful Information

‘Copy’ Watermark

If the server administrator enabled this feature, each document page will bear a watermark that cannot be changed or deleted. The text of the watermark can be chosen freely, but generally the word Copy is used. Other configurable parameters include the text’s opacity and font.

The watermark is used to ensure that a document taken from the archive is always easily identifiable as a copy, in particular when printing it.

Session Control

Your server administrator may have enabled session control with a timeout interval to ensure that for any document from the archive only a single user can create/change annotations or document notes. If another employee opens the same document, the following message will be displayed upon opening. After acknowledgment of the message, the document will be displayed without any restrictions.

The employee who first opened the document will receive the following message after the defined interval has elapsed. At this point, storing data is no longer possible. You should, therefore, make regular use of the Save button to save the current state of the document.

Auto Save

The server administrator can configure the system to automatically save annotations. If this feature is enabled, all changes will be saved whenever you close or refresh the browser window. You can still save changes manually.

Migrated Anno.Ixos Texts

If your company previously employed OpenText Viewer, your server administrator can configure the system to automatically migrate text-based notes to KGS Viewer. It is not possible to import any other (graphical) annotation types. The system converts migrated texts into a sticky note. It is named AnnoIXOS and cannot be altered.