Solution overview

The user interface of tia® Connect SharePoint solution integrates into SharePoint Online which he/she accesses via his/her web browser. This component is the SPFX Front-end.

Power Automate scripts implements all required actions in SharePoint and sends commands to tia® Connect. Derived from the Open API definition of tia® Connect the Custom Connector is provided by kgs ready for deployment.

tia® Connect translates the requests coming from the Power Automate script via the Custom Connector into CMIS requests to interacts with the tia® Content Server CMIS.

Overview of tia® Connect SharePoint solution

SPFX Front-end

The SPFX Front-end is installed as Custom SharePoint App and has to be activated in a SharePoint Site. The abbreviation SPFX stands for SharePoint Front-end eXtension.

Read more information about installation of Custom SharePoint Apps here: https://learn.microsoft.com/en-us/sharepoint/use-app-catalog#add-custom-apps.
During the installation SharePoint Administrator permissions are required, see: https://learn.microsoft.com/en-us/sharepoint/sharepoint-admin-role
Activation and Configuration in a SharePoint Site requires Administrator permission, see https://learn.microsoft.com/en-us/sharepoint/manage-site-collection-administrators

Power Automate Flows

These flows interact between SharePoint Online and tia Connect with the help of a custom Connector.

The flows are imported as ZIP Packages https://learn.microsoft.com/en-us/power-automate/import-flow-solution and also require access to the Microsoft Power Automate Plattform.

During installation, connection permission are required for:
SharePoint

Read list and library names, as well as the names of the columns
Create, read, update, copy and delete files and metadata
Create, read, update, and delete list items

Custom Connector

In order to work with Power Automate, Power Automate Access must be granted to the Custom Connector. Please refer to https://learn.microsoft.com/en-us/power-automate/sign-up-sign-in

To install the Custom Connector, permissions to install Premium Connectors are required.

tia® Connect

tia® Connect is the translator between SharePoint and CMIS. It is a container that can run in Cloud or on-Premise infrastructures.

For proper operation, it requires to be connected with both SharePoint and tia® Content Server CMIS. It is also required that SharePoint can connect to tia® Content Server CMIS. Any user retrieving archived documents must have access to tia® Connect.

tia® Content Server CMIS

tia® Connect needs to connect to the Content Server. No direct user connection is required. The communication between tia Connect can be OAUTH2 which is preferred or basic auth. see https://kgs-software.atlassian.net/wiki/spaces/DOCUEN/pages/2449309697/Configuration+of+an+Azure+authorization+server?atl_f=PAGETREE and https://kgs-software.atlassian.net/wiki/spaces/DOCUEN/pages/2448064519/Authentication+type+token?atl_f=PAGETREE for details.