The Indexing-tab allows you to export additional values and information which can be used for example in KGS DocumentRouter-scenarios. The associated information will be stored in index files (*.idx files). Opened “Indexing”-tab with two defined index fields |
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Description of options in “Indexing”-dialogueWhen opening the Indexing-dialogue you’ll find the following options. Option name | Type | Description |
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Export .idx | Checkbox | When this option is enabled KGS Scan will generate and export idx-files that contain information regarding the index fields. | Export .xml | Checkbox | When this option is enabled KGS Scan will generate and export xml-files that contain the information regarding the index fields. | SAP Config … | Button | When clicked KGS Scan will display the Index SAP Configuration-submenu, which is described in detail below. | Edit | Button | When an existing index field is selected and the button is clicked KGS Scan will open the Edit Indexfield-dialogue described below. | Remove | Button | When an existing index field is selected and the button Remove is clicked KGS Scan will remove the selected index field. | Add … | Button | When clicked KGS Scan will open the New Indexfield-dialog, which allows you to enter a name for the index field that will be created. Please note: After creating an index field you won’t be able to change the name. | Opened “New Indexfield”-dialogue |  |
Description of options in “Edit Indexfield“-dialogueAfter clicking the Edit-button or after creating a new index field name, the Edit Indexfield-menu will be opened which allows you to define and set the following parameters. Opened “Edit Indexfield”-menu. |
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Options for parameter “Type”Option name | Description |
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Text | When the type is being set to Text the index field will accept text values and use the Text-field-configuration. | Export Documentname | When the type is being set to Export Documentname the index field will accept export document names and use the Export Documentname-field-configuration. | Separation Barcode | When the type is being set to Separation Barcode the index field will accept separation barcodes and use the Separation Barcode-field-configuration. | Barcode Table | When the type is being set to Barcode Table the index field will accept values from the barcode table and use the Barcode Table-field-configuration. | Date | When the type is being set to Date the index field will accept date values and use the Date-field-configuration. | Value List | When the type is being set to Value List the index field will accept values from the defined value list and use the Value List-field-configuration. | Email List | When the type is being set to Email List the index field will accept email-addresses defined within a list and use the Email List-field-configuration. | Indexstatus | When the type is being set to Indexstatus the index field will accept index status information and use the Indexstatus-field-configuration. | Page Count | When the type is being set to Page Count the number of pages will be written to the exported index file. | | | FImporter Foldername | When the type is being set to Text the index field will accept text values and use the Text-field-configuration. | SAP DocID | When the type is being set to SAP DocID the index field will be filled with an SAP conform 32-digits random DocumentId and use the SAP DocID-field-configuration. |
Additional options for parameter “Scope”Option name | Description |
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Document | The defined index field exists within the scope of every single document and might differ from document to document. | Batch | The defined index field exists within the scope of the whole batch so it might be the same for every document but might differ from batch to batch. |
Type-specific options for parameter “Text”Option name | Type | Description |
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Fieldname | Textbox | You’ll find the defined field name within this textbox. Please note: As stated before, it’s not possible to change a field name after it had been defined. | Type | Combobox | You may choose from a list of different field types depending on your needs and the scenario. KGS Scan provides you with the following type options: Text Export Documentname Separation Barcode Barcode Table Date Value List Email List Indexstatus FImporter Foldername SAP DocID
| Scope | Combobox | Within this combo box you may define the scope of the index field. Currently, the following scopes are accepted: | Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Read only | Checkbox | When this option is enabled the defined index field will be write-protected, which will allow the user of the profile to see the value within the Index screen, but they won’t be able to change it. | Validate | Checkbox | When checked KGS Scan will enforce that each field for which this option has been enabled has to be confirmed by pressing the Enter-key during the export. The user will be informed that there are still unconfirmed values within index fields which have to be confirmed before the export can be processed. | Allow Empty Values | Checkbox | When enabling this option, the profile user will be allowed to export the document even if the index field doesn’t has a value. | Note |
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Please note: Handle this option with caution since the processing instance (e.g.: KGS DocumentRouter) might not know how to handle empty index fields. |
| Allow Value from removed Pages | Checkbox | When checked it allows the user to use values in the index field from pages that have been removed. | (SAP) Prefill Parameter | Checkbox | When enabled KGS Scan will call the function module configured within the SAP configuration in order to prefill the index field. KGS Scan will use the value as a parameter when calling the SAP Function Module via RFC connection. | (optional) mapped SAP Import Parameter | Textbox | In case the given field name differs from the parameter name within the SAP function module you’re able to rename the name which is being sent to the SAP function module by filling out this field. If it is empty, the field name will be sent to the SAP function module. | (optional) mapped SAP Fieldname | Textbox | After calling SAP and retrieving the list you can define which value within the key-value-pair-resultset will be used, by filling out this field. | Predefined Value | Radiobutton | In case SAP has been configured you can define the value that is being sent to the SAP function module by filling out this field. In case you’re not using SAP or do not use SAP prefilling you may define a default text by filling out this field. | Scan User | Radiobutton | When setting the menu to this option by default the Microsoft Windows user including the domain will be used. | Scan User Principal | Radiobutton | When setting the menu to this option by default the Microsoft Windows user including the domain will be used. |
Type-specific options for parameter “Export Documentname”Option name | Type | Description |
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Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Read only | Checkbox | When this option is being enabled the index field can’t be edited by the users. |
Type-specific options for parameter “Separation Barcode”Option name | Type | Description |
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Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Allow Value from removed Pages | Checkbox | When checked it allows the user to use values in the index field from pages that have been removed. | Read only | Checkbox | When this option is being enabled the index field can’t be edited by the users. | Validate | Checkbox | When this option is being checked, the index field for which this option has been enabled has to be confirmed by the user by pressing the Enter-key. The exporter will inform the user that there are still fields with unconfirmed values when the export takes place. | (SAP) Prefill Parameter | Checkbox | When enabled KGS Scan will call the function module configured within the SAP configuration in order to prefill the index field. | (optional) mapped SAP Import Parameter | Textbox | In case the given field name differs from the parameter name within the SAP function module you’re able to rename the name which is being sent to the SAP function module by filling out this field. If it is empty, the field name will be sent to the SAP function module. | Modify Barcode (regex) | Combobox | With this combobox you can either enable or disable the usage of the regular expression next to it, which is being used in order to modify the barcode which was used for separation. | Modify Barcode (regex) Textbox | Textbox | There might be some scenarios in which you wish to modify the barcode which was being used for separation. In that case, you may provide a regular expression within this textbox, that modifies the barcode according to your needs. Please note: Due to the fact, that KGS Scan is a DotNet application, you may provide a regular expression that follows the dotnet-specification. Please note also: In order to work correctly, you’ll have to define Document Separation to use the index field type Separation Barcode. | Invalid Barcodes - Regexp | Textbox | Within this textbox, you may provide a regular expression that invalidates a barcode that was being used for document separation. Please note: Due to the fact, that KGS Scan is a DotNet application, you may provide a regular expression that follows the dotnet-specification. Please note also: In order to work correctly, you’ll have to define Document Separation to use the index field type Separation Barcode. |
Type-specific options for parameter “Barcode Table”Option name | Type | Description |
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Read Only | Checkbox | When this option is being enabled the index field can’t be edited by the users. | Hide ‘Add Row’-Button | Checkbox | When this option is being checked, it will hide the Add Row-button from the users, so the users can’t add rows. | Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Hide ‘Remove’-Button | Checkbox | When this option is being checked, it will hide the Remove-button from the users. | No Duplicates | Checkbox | When this option is being enabled the detected barcodes will be distinct, which means there won’t be any duplicates even though there might have been the same barcode multiple times. | Allow Add Entries | Checkbox | When this option is being enabled the users will be allowed to add entries. | User Validation | Checkbox | When this option is being checked, the index field for which this option has been enabled has to be confirmed by the user by pressing the Enter-key. The exporter will inform the user that there are still fields with unconfirmed values when the export takes place. | (SAP) Prefill Parameter | Checkbox | When enabled KGS Scan will call the function module configured within the SAP configuration in order to prefill the index field. | (optional) mapped SAP Import Parameter | Textbox | In case the given field name differs from the parameter name within the SAP function module you’re able to rename the name which is being sent to the SAP function module by filling out this field. If it is empty, the field name will be sent to the SAP function module. | Modify Barcode (regex) - List | Combobox | Please note: Due to the fact, that KGS Scan is a DotNet application, you may provide a regular expression that follows the dotnet-specification. Please note also: In order to use barcodes, you’ll have to enable and configure the option Barcode Detection within the Image Processing-tab. None (default): The barcode found on the scanned page will not be modified. Always: The barcode found on the scanned page will always be modified according to the regular expression definition. Before SAP-Prefill: The barcode found on the scanned page will be modified before it is being sent to the SAP function module. After SAP-Prefill: The barcode found on the scanned page will not be modified before it is being sent to the SAP function module, but the returned barcode from the SAP function module will be modified instead.
| Modify Barcode (regex) - Textfield | Textbox | Within this textbox, you may enter a regular expression, which modifies the barcode/-s. | Minimum Entries | Combobox | With this option, you may define the minimal number of entries within the barcode table. | Maximal Entries (0 = all) | Combobox | With this option, you may define the maximal number of entries within the barcode table. | Check only at Page N - Checkbox | Checkbox | When enabling this checkbox, KGS Scan will only search at page n per document for barcodes (n = number of the page to look for barcodes). In case the digit configured exceeds the page number, the minimum of index field (empty) will be created. | Check only at Page N - Numeric | Combobox | Within this field, you may define the page on which KGS Scan is looking for barcodes if it is enabled by clicking the Check only at Page N. |
Type-specific options for parameter “Date”Option name | Type | Description |
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Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Read only | Checkbox | When this option is being enabled the index field can’t be edited by the users. | Validate | Checkbox | When this option is being checked, the index field for which this option has been enabled has to be confirmed by the user by pressing the Enter-key. The exporter will inform the user that there are still fields with unconfirmed values when the export takes place. | Date Format - dd.MM.yyyy | Radiobutton | When this option is set, the date in the index field will follow the day.month.year-format. e.g.: 01.0.1.2020 | Date Format - yyyyMMdd | Radiobutton | When this option is set, the date in the index field will follow the yearmonthday-format. e.g.: 20200101 | Date Format - Custom | Radiobutton | When this option is set, you may specify a date format, which matches your requirements within the text-field right next to it. Please note: Due to the fact that KGS Scan is a DotNet application, you may only enter formats matching the DotNet-standard for time formats. e.g.: dd.MM.yy HH:mm | Predefined Value - Current Date | Radiobutton | When this option is set, the index field will contain the current date. |
Type-specific options for parameter “Value List”Option name | Type | Description |
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User Confirmation | Checkbox | When this checkbox is being checked a user confirmation is required when exporting the documents. | Allow Empty Values | Checkbox | When enabling this option, the profile user will be allowed to export the document even if the index field doesn’t have a value. | Note |
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Please note: Handle this option with caution since the processing instance (e.g.: KGS DocumentRouter) might not know how to handle empty index fields. |
| Default | Checkbox | Marks one value within the value list as the default value. | Value | Textbox | Within this textbox, you may define the value the user may set as an index field. |
Type-specific options for parameter “Email List”Option name | Type | Description |
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Default | Checkbox | Marks one value within the value list as the default value. | Subject | Textbox | The text you’re entering will be used as the subject of the mail. | Configuration | Button | By clicking on this button you may open the Configure email address-menu, which allows you to set the sender, recipient, and filename of an email. | | Subject | Textblock | Show you the subject of the mail. | Email Sender | Textbox | Within this textbox, you can define the sender of the mail. | Email Receiver | Textbox | Within this textbox, you can define the recipient/receiver of the mail. | Filename | Textbox | Within this textbox, you can define the filename. |
Type-specific options for parameter “Indexstatus”Type-specific options for parameter “Page Count“Option name | Type | Description |
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Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Read-Only | Checkbox | When this option is being enabled the index field can’t be edited by the users. | Validate | Checkbox | When this option is being checked, the index field for which this option has been enabled has to be confirmed by the user by pressing the Enter-key. The exporter will inform the user that there are still fields with unconfirmed values when the export takes place. |
Type-specific options for parameter “Batch Name“Option name | Type | Description |
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Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Read-Only | Checkbox | When this option is being enabled the index field can’t be edited by the users. | Validate | Checkbox | When this option is being checked, the index field for which this option has been enabled has to be confirmed by the user by pressing the Enter-key. The exporter will inform the user that there are still fields with unconfirmed values when the export takes place. |
Type-specific options for parameter “FImporter Forldername”Option name | Type | Description |
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Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. | Read only | Checkbox | When this option is being enabled the index field can’t be edited by the users. | Validate | Checkbox | When this option is being checked, the index field for which this option has been enabled has to be confirmed by the user by pressing the Enter-key. The exporter will inform the user that there are still fields with unconfirmed values when the export takes place. | Allow Empty Values | Checkbox | When enabling this option, the profile user will be allowed to export the document even if the index field doesn’t have a value. | Note |
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Please note: Handle this option with caution since the processing instance (e.g.: KGS DocumentRouter) might not know how to handle empty index fields. |
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Type-specific options for parameter “SAP DocID”Option name | Type | Description |
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Hidden | Checkbox | When this option is enabled the defined index field will not be visible to the users of this profile, but will still be entered in the idx file. Please note: Due to the fact that users of this profile are not able to see the index field, they’re also not able to edit or manipulate it. |
Index SAP Configuration| Insert excerpt |
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| Options - Indexing - Index SAP Configuration (SC) |
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| Options - Indexing - Index SAP Configuration (SC) |
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